Accessily
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About
Accessily is a Built on Workday app designed to streamline and modernise the way organisations manage security roles and group assignments. Traditionally, these assignments require manual intervention by security administrators and rely on email-based or offline request processes — resulting in inefficiencies, delays, and limited auditability.
Accessily introduces a centralised, self-service gateway within Workday, enabling employees and managers to request security access for themselves or their team members. The app supports both user-based and role-based security group requests, and each request follows a configurable approval workflow to ensure proper review and authorisation before being automatically actioned. This not only reduces the workload on security teams but also accelerates access provisioning.
Each request is logged in detail, providing a clear audit trail to support compliance, governance, and security reviews. Business rules, eligibility checks, and optional expiry dates can be configured to ensure access is appropriate, timely, and aligned with organisational policies.
Accessily eliminates the administrative bottlenecks of security management by automating what is often a fragmented and manual process. It delivers improved efficiency, enhanced security compliance, and a better user experience — all without leaving the Workday environment. Whether you're aiming to tighten control over access provisioning, reduce turnaround time, or improve audit readiness, Accessily provides a robust, scalable solution that fits seamlessly into your Workday landscape.
Features
Centralised Access Gateway: Acts as a unified interface for employees and managers to request security roles and group assignments within Workday.
Real-Time Request Tracking: Provides live status updates and full visibility into each request for both requesters and approvers, including security administrators.
Configurable Approval Workflows: Supports tailored multi-level approvals based on organisational policies to ensure secure and compliant access provisioning.
Seamless Workday Integration: Fully integrates with the native Workday Security framework, maintaining data integrity and leveraging existing security models.
Highly Customisable Framework: Built on Workday and adaptable to different business structures, with configurable roles, workflows, eligibility rules, and visibility controls.
Benefits
Unified Gateway to Security Assignment: Accessily offers a centralised, intuitive interface for users to request both security roles and security groups in Workday. It empowers ESS and MSS users to initiate access requests, replacing manual, ad-hoc processes with a standardised, compliant, and trackable workflow — ensuring efficient and secure role management through a single, streamlined access point. Mass operations are also supported.
Request Log: The Request Logs in Accessily provide a clear, real-time view of all security requests. Managers can track current and past submissions, while Security Admins have full visibility across all requests — ensuring transparency, accountability, and easy monitoring within the Workday environment.
Approval Flow: Accessily follows a structured and configurable process to ensure secure and compliant access management. Requests are initiated by authorised users, automatically logged, and routed to designated approvers — typically security administrators. Once approved, the request log is updated and changes take effect, enabling full transparency, auditability, and control over security role and group assignments.
Fully Configurable: Accessily is designed for flexibility. Organisations can tailor the approval workflow, eligible security roles/groups, and visibility of features to align with their internal policies. This ensures the app fits seamlessly into diverse security governance models without the need for custom development.