Workplace Payout

About

Workplace Payout is a native application that enables organisations to fairly compensate employees based on where they work, supporting hybrid workforce models. It captures employee work locations through a seamless self-service experience within Workday, ensuring accurate, real-time data as the foundation for policy enforcement, reporting, and allowance calculations.

The solution applies configurable rules to automatically determine eligibility for remote work allowances and location-based benefits, leveraging Workday’s native calculation framework to ensure consistent, accurate payouts. Designed with evolving legislation in mind—particularly across Europe—it ensures compliance through audit-ready records, full traceability, and reduced regulatory risk.

In addition, Workplace Payout provides rich dashboards and reporting to analyse hybrid work patterns, track remote work trends, and monitor associated costs. This empowers organisations to optimise workforce planning, improve transparency, control expenses, and make data-driven decisions while enhancing the overall employee experience.

Features

• Work Location Capture: Enables employees to record remote, hybrid, or office work locations directly within Workday through a seamless self-service experience, ensuring accurate and real-time data collection.

• Policy-Driven Allowance Calculation: Applies configurable business rules to automatically determine eligibility and calculate remote work allowances, ensuring consistent, accurate payouts aligned with organisational policies.

• Compliance & Auditability: Supports evolving legislative requirements with fully traceable, audit-ready records of work locations and payouts, reducing compliance risk and ensuring regulatory alignment.

• Insights & Reporting: Provides dashboards and analytics on hybrid work patterns, remote trends, and associated costs, enabling better workforce planning and informed, data-driven decisions.

Benefits

• Accurate & Fair Compensation: Ensures employees are compensated correctly based on where they work, improving fairness and consistency across hybrid workforce models.

• Regulatory Compliance: Aligns with evolving legislation, especially across Europe, with audit-ready data and traceability to reduce compliance risks.

• Reduced Manual Effort: Automates allowance calculations and policy enforcement, minimising administrative overhead and eliminating manual errors.

• Improved Cost Optimisation: Provides visibility into remote work costs, helping organisations manage expenses and optimise workforce spend.

• Enhanced Employee Experience: Delivers a seamless self-service experience, increasing transparency, trust, and satisfaction among employees.

• Data-Driven Decision Making: Offers actionable insights and reporting to support strategic workforce planning and hybrid work optimisation.