Safety and Incident Tracker
Maintenance checklists, safety incident reporting, root cause, and compliance reporting - all connected.
About
Safety & Incident Tracker extends Workday to address critical gaps for organisations overseeing stations, plants, and equipment. While Workday captures incident details at the person level, it lacks asset-based maintenance tracking and country-specific reporting formats. This solution introduces a centralised registry for all physical assets, supporting structured data on equipment status and history, independent of individual incidents.
Supervisors can deploy configurable inspection checklists for each location or machine, scheduled for recurring safety and maintenance tasks. When an incident occurs, the system links it directly to the affected asset, supporting thorough root cause investigations and closing the loop between maintenance and events.
Incident intake can be tailored to meet regulatory requirements like OSHA (US) and RIDDOR (UK), ensuring global compliance. All data, from inspections to investigations, flows into a unified reporting workflow, reducing manual collation and audit risk. Built natively on Workday Extend, the solution eliminates the need for spreadsheets or third-party systems, enabling EHS, safety, and facilities teams to manage the full lifecycle of incident prevention, investigation, and reporting inside Workday.
Features
Asset Registry: Maintains a structured, Workday-native record of all stations, equipment, and machinery, including key details like model, acquisition, and status, independent of employee records.
Dynamic Inspection Checklists: Enables teams to create, customise, and schedule recurring maintenance and safety inspections per location or asset, all tracked within Workday.
Incident-to-Asset Linkage: Connects each reported safety incident directly to specific equipment and location, supporting asset-based investigations.
Investigation Workflow: Captures root cause and corrective actions, tying them to the relevant asset, with structured Workday-native processes.
Multi-Country Reporting: Supports custom incident forms and fields to meet varied regulatory standards, such as OSHA and RIDDOR, beyond Workday’s standard options.
Compliance Reporting: Generates statutory safety and injury reports from unified incident, investigation, and maintenance data, all within the Workday platform.
Native Workday Integration: Built entirely on Workday Extend for seamless data governance, security, and user experience.
Benefits
Accelerated Investigations: Direct asset linkage streamlines root cause analysis, reducing investigation time and manual cross-referencing.
Proactive Risk Reduction: Scheduled inspections highlight recurring asset issues, helping teams address hazards before they escalate.
Improved Audit Readiness: Centralised data ensures evidence for audits and regulatory reviews is accessible and complete, reducing compliance exposure.
Operational Efficiency: Automated report generation eliminates manual injury log compilation, freeing up team resources.
Simplified System Landscape: Replaces fragmented tracking tools with a single Workday-native solution, reducing complexity for safety and compliance teams.
Regulatory Flexibility: Customizable forms and workflows adapt to specific industry and jurisdictional requirements, supporting global operations.