Right to Work

About

Right to Work is a Workday native application designed to automate and streamline employment eligibility verification during the hiring and onboarding process. Many organisations currently rely on manual document checks, emails, or disconnected external systems to validate a candidate’s Right to Work. These fragmented processes often lead to delays, increased administrative effort, and potential compliance risks. The Right to Work app addresses these challenges by providing a centralised, automated, and auditable verification process directly within Workday.

The solution enables organisations to initiate Right to Work checks during recruitment or pre-boarding, allowing candidates to securely submit identity and eligibility documents through a guided digital workflow. The application supports integration with accredited third-party identity verification providers, enabling automated validation of documents and eligibility status in line with regulatory requirements.

Using AI-driven document data extraction and facial recognition technologies, the app reduces manual document review while improving verification speed and accuracy. Key information from submitted documents can be automatically extracted and updated within Workday, ensuring a single source of truth and eliminating duplicate data entry.

The application also maintains a complete audit trail of verification activities, including submitted documents, verification outcomes, and approvals. With configurable workflows, alerts, and reporting capabilities, HR and compliance teams gain full visibility into verification progress.

By embedding Right to Work verification within Workday, organisations can accelerate onboarding, strengthen compliance, reduce administrative effort, and deliver a secure and scalable verification process.

Features

• Pre-Employment Right to Work Checks: This feature enables organisations to complete Right to Work verification before an employee’s official start date. By initiating checks early in the hiring process, it prevents last-minute delays, ensures compliance from day one, and gives hiring teams confidence prior to onboarding.

• Seamless Third-Party Integration: The app integrates with accredited identity verification providers to deliver compliant and secure validation. This ensures checks are conducted in line with regulatory standards, reduces reliance on manual reviews, and provides a trusted, standardised verification process embedded directly within Workday.

• AI-Driven Document Processing: Using AI-powered document capture and facial recognition, the app automatically extracts and validates identity data. Information is updated directly in Workday, minimising human error, reducing administrative workload, and accelerating verification decisions with improved accuracy and efficiency.

• Complete Audit & Compliance Trail: All verification steps, documents and outcomes are securely recorded within Workday, creating a comprehensive audit trail. This provides real-time visibility, simplifies reporting, supports regulatory inspections, and ensures organisations maintain a clear, defensible record of compliance activity.

Benefits

• Improved Compliance and Risk Reduction: Automates Right to Work verification and maintains a complete audit trail of checks, documents, and verification outcomes, helping organisations meet regulatory requirements while reducing the risk of non-compliance.

• Faster and More Efficient Onboarding: Streamlines document collection, identity validation, and eligibility checks within Workday, reducing manual effort for HR teams and enabling quicker hiring and onboarding decisions.