Intercompany Invoice Sweep Plus
From journal line to posted invoice - automated, approved, and accurate. Intercompany close, reimagined in Workday.
About
Intercompany Invoice Sweep Plus is an app purpose-built to automate and govern the end-to-end intercompany invoicing process for multi-entity finance teams.
In the current state, finance teams rely on manual, spreadsheet-driven workflows at period-end - running custom reports, populating EIB sheets, and manually assigning cost centre and worktags data to Supplier Invoices. Compounding this, once a Customer Invoice is approved, the corresponding Supplier Invoice is generated in draft with no mechanism to enforce timely approval. This prolonged approval gap disrupts synchronised posting, introduces material accounting risk, and slows down the period-end close cycle.
Intercompany Invoice Sweep Plus addresses these challenges at the source. Built natively within Workday, the application uses PRISM Analytics to ingest and transform intercompany journal lines for a selected period, replacing the manual report extraction and EIB population process entirely. Finance users interact with a purpose-built Extend interface to enter cost centre and worktag data, which is then carried automatically through the full transaction lifecycle.
The application's key differentiator is its pre-creation approval workflow - obtaining approval for both the Customer Invoice and the Supplier Invoice upfront, before either is formally created in Workday. This eliminates the draft Supplier Invoice approval gap and ensures both invoices are ready for simultaneous posting the moment they are generated.
The solution serves oCFO finance teams across all industries, regions, and customer segments, from mid-market to enterprise — and is designed to scale with business growth without a corresponding increase in operational overhead.
By consolidating approval, automating data enrichment, and removing manual touchpoints from the intercompany close cycle, Intercompany Invoice Sweep Plus enables finance teams to close periods faster, with greater accuracy, stronger internal controls, and more capacity for higher-value strategic work.
Features
Pre-Creation Approval Workflow: Obtains approval for both the Customer Invoice and Supplier Invoice upfront, before either is formally created in Workday, eliminating the draft SI approval gap and ensuring synchronised posting at all times.
PRISM-Powered Journal Line Processing: Ingests and transforms intercompany journal lines directly within PRISM Analytics, replacing manual custom report extraction and EIB population with an automated, on-demand data pipeline.
Simultaneous CI and SI Posting: Generates and posts both the Customer Invoice and Supplier Invoice at the same time, guaranteeing balanced intercompany entries and a faster, more predictable period-end close.
Structured Extend Interface: Provides finance users with a purpose-built application screen to initiate sweeps, select accounting periods, and validate worktag data in a single controlled environment, reducing cognitive load and training overhead.
Benefits
Accelerated Period-End Close: By eliminating manual data extraction, EIB population, and the Supplier Invoice approval gap, finance teams can complete intercompany invoicing faster and more predictably, reducing last-minute pressure and overtime risk at period-end.
Stronger Internal Controls and Audit Readiness: A structured, system-driven approval workflow replaces ad hoc manual processes, creating a clear and traceable approval record for every intercompany transaction and strengthening compliance with internal controls.
Finance Team Capacity Released for Higher-Value Work: Removing repetitive transactional tasks from the period-end workload frees finance teams to redirect effort toward reconciliation, analysis, and strategic priorities rather than spreadsheet management.
Scalable Without Operational Overhead: The automated sweep process handles high volumes of intercompany journal lines with the same efficiency as low ones, enabling the solution to scale with business growth and entity expansion without requiring additional headcount or process changes.